Personal Assistance Program Responsibilities

Consumer Responsibilities

Managing the services of the persons you employ including recruiting, interviewing, training, supervising, and dismissing the employee;
Informing CAPCO of changes in your, or your PA(s) status, which may include hospitalization, address, phone number;
Scheduling and arranging vacation and holiday coverage;
Insuring the completion of time sheets and nursing assessments, as well as your PA(s), medical, and employment documents such as Employment/Wage Agreement, Tax Forms W-4 and IT-2104;
Insure that the number of hours and days under the care plan are not exceeded;
Insuring that your PA(s) work(s) the hours indicated on their time sheets;
Accepting full responsibility for any personal injury or loss of property that may result from the action or inaction of your PA(s);
Signing a contractual agreement with the program to fulfill these responsibilities.

Processing employee payroll.
Acting as the employer-of-record for insurance, unemployment and worker's compensation benefits.
Coordinating annual leave, health insurance, unemployment and other benefit programs for each PA.
Provide assistance with PA coverage and recruitment.
Billing Medicaid for reimbursement.
Provide Consumers with information assistance, training, supervision, advocacy, and care management.
Monitoring the completion of the required nursing assessment forms and the consumer agreement outlining obligations and responsibilities.
Maintaining a personnel record for each PA including, at a minimum, copies of the enrollment forms annual health assessments, and the information needed for processing the payroll and administering benefits.
Engaging in ongoing monitoring of activities that include periodic contacts with the consumer, and reviews of the six-month nursing assessment.
Providing appropriate notification pertaining to any intention to transfer or terminate the consumer from the program.
Monitoring the completion of annual employee medical forms and all required medical documents.
Monitor the Consumer’s continuing ability to fulfill those responsibilities documented in his or her record.