Personal Assistance Program Responsibilities
- Managing the services of the persons you employ including recruiting, interviewing, training, supervising, and dismissing the employee;
- Informing CAPCO of changes in your, or your PA(s) status, which may include hospitalization, address, phone number;
- Scheduling and arranging vacation and holiday coverage;
- Insuring the completion of time sheets and nursing assessments, as well as your PA(s), medical, and employment documents such as Employment/Wage Agreement, Tax Forms W-4 and IT-2104;
- Insure that the number of hours and days under the care plan are not exceeded;
- Insuring that your PA(s) work(s) the hours indicated on their time sheets;
- Accepting full responsibility for any personal injury or loss of property that may result from the action or inaction of your PA(s);
- Signing a contractual agreement with the program to fulfill these responsibilities.
- Processing employee payroll.
- Acting as the employer-of-record for insurance, unemployment and worker's compensation benefits.
- Coordinating annual leave, health insurance, unemployment and other benefit programs for each PA.
- Provide assistance with PA coverage and recruitment.
- Billing Medicaid for reimbursement.
- Provide Consumers with information assistance, training, supervision, advocacy, and care management.
- Monitoring the completion of the required nursing assessment forms and the consumer agreement outlining obligations and responsibilities.
- Maintaining a personnel record for each PA including, at a minimum, copies of the enrollment forms annual health assessments, and the information needed for processing the payroll and administering benefits.
- Engaging in ongoing monitoring of activities that include periodic contacts with the consumer, and reviews of the six-month nursing assessment.
- Providing appropriate notification pertaining to any intention to transfer or terminate the consumer from the program.
- Monitoring the completion of annual employee medical forms and all required medical documents.
- Monitor the Consumer's continuing ability to fulfill those responsibilities documented in his or her record.